Step 1
Contract management
Capture customer requests, build offers, and convert won deals into contracts. Powered by Offer Management and CRM.
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ORDER-TO-CASH SOFTWARE
From order to cash, all in one platform.
Plan, dispatch, track, and invoice your rail and intermodal transports in one connected system. Built for the operators, forwarders, and shippers running modern freight.
STATUS QUO VS. RAIL-FLOW
Stop running rail logistics on Excel and email
Most operators still piece together planning, execution, and billing across spreadsheets, inboxes, and disconnected legacy tools. Rail-Flow brings it all into one platform.
Fragmented planning
Schedules in Excel, updates in email, no single source of truth.
Limited visibility
Train and shipment status scattered across providers and tools.
Manual documentation
CIM, CUV, and dangerous goods docs created and reconciled by hand.
Reactive disruption handling
Delays surface late, after the customer has already noticed.
Slow billing
Reconciliation drags on across spreadsheets and partner emails.
Integrated planning
Plan, dispatch, and re-book from one connected system. Updates flow automatically to every party involved.
End-to-end visibility
Live status across rail, intermodal, terminals, and trucking - for your team and your customers in one tracking view.
Automated documentation
Auto-generated, audit-ready CIM, CUV, dangerous goods docs, and train lists. Compliance built in, not bolted on.
Proactive exception management
Disruptions surface in real time. Resolve them with your partners before they reach the customer.
Faster commercial closing
Auto-matched invoicing, integrated with your ERP. Close the books in days, not weeks.
HOW IT WORKS
The full order-to-cash process - covered end-to-end
From the first quote to the closed invoice. One platform handles every step, with each Rail-Flow solution covering a specific part of the chain.
Order-to-cash process timeline
Step 2
Planning
Plan trains, slots, wagons, and intermodal legs. Coordinate first/last mile and terminal handovers. Powered by Transport management.
Step 3
Order management
Process incoming orders automatically - from EDI, email, and PDF - and distribute work across the right partners. Powered by Transport management.
Step 4
Execution & monitoring
Track shipments live, resolve disruptions, manage assets, and run terminal operations. Spans Transport management, Fleet Management, Last Mile Visibility, and Terminal Operating System.
Step 5
Invoicing
Auto-match billing data with contracts and execution. Push invoices to your ERP. Close the books faster.
OUR PRODUCTS
Four products. One connected platform.
Built so you can start where the pain is biggest. Each solution works on its own and gets stronger combined with the others.
Transport management
Plan, dispatch, track, and invoice rail and intermodal shipments in one operational system.
Mostly used by:
Rail Freight Forwarders
Intermodal Operators
Rail Freight Operators
Shippers with rail siding
Fleet Management
Manage wagons, locos, and rolling stock with full lifecycle visibility and telematics integrations.
Mostly used by:
Rail Freight Operators
Rail Freight Forwarders
Shippers with rail siding
Terminal Operating System
Manage terminal operations end-to-end: gate-in/out, container handling, slot management, and yard planning.
Mostly used by:
Intermodal Operators
Terminals
Offer Management and CRM
Manage customer relationships, build structured offers, and track every deal - from first request to signed contract.
Mostly used by:
Rail Freight Operators
Rail Freight Forwarders
Truck Forwarders
Get to know Rail-Flow
Not sure where to start?
Tell us about your operation. We'll help you map the right combination of solutions to your workflow.
"With the PTM platform, we can translate the complex transport concepts of our customers into transport requests and send them — completely or in sections — to all suitable railway undertakings. It makes our work much easier and improves the response time to our customers."
„ROM comes with what we actually need to build offers in rail freight, and we enjoy working with it."
"Rail-Flow is becoming the operating layer for our rail logistics order-to-cash process. The real value for us is that it gives us a realistic path to standardize that process step by step – with end-to-end visibility instead of isolated tools."
"Our customers really appreciate that we now have a standardized offer which has a clear structure. The system also allows us to track sales potentials more easily and with more transparancy."
"We changed the way rail works. Doing that at scale needs a system built for rail and intermodal - and only Rail-Flow is it: one platform for sales, order-to-cash, and wagon management across the whole group."
Why Rail-Flow
Why teams switch to Rail-Flow and stay.
Four things customers tell us they get out of the platform. Three are functional. One is the reason they trusted us in the first place.
Efficiency through automation
Automate the manual work from order entry, and document creation, to billing reconciliation. Free your team for work that actually moves the business.
Connected transport and assets
Stop juggling separate systems. A wagon delay updates the customer ETA and the invoicing line at the same time — no manual sync, no surprises.
Real-time visibility, across modes
Live ETAs across rail, intermodal, terminals, and trucking pulled from infrastructure providers, partners, and GPS. One source of truth for your team and your customers.
Built for the reality of rail
Block trains, wagon loads, intermodal units, and the day-to-day operational reality of running them. This was built for rail from the ground up, not adapted from a road TMS. This is why customers trusted us in the first place.
Expertise in industry and software
Bring your hardest workflow. We'll show how the platform runs it.
30 minutes with a rail and intermodal specialist who runs this every day. Your data, your routes, your operation — walked through end to end.
Customer Stories
See how logistics companies win
with Rail-Flow
Real operations and real outcomes, told through published stories from our priority customers.
Railway Operator
Running Offer Management & Transport execution for European Vision Rail
Captrain runs six legal entities across European rail freight markets. Before Rail-Flow: each entity managed sales separately, scattered information, inconsistent offer templates, through put times that stretched across weeks, and management with no view of the pipeline across the group. With Rail-Flow Offer Management and CRM: one sales architecture, six brands, one shared customer database underneath. Pipeline visibility from inquiry to award across every entity, and standardised offer documents that reflect the right brand, the right contract terms, every time.
Products used: ROM, PTM
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BEYOND THE SOFTWARE
The only platform that links order-to-cash software with marketplaces
Sell capacity directly from the TMS. Source traction without leaving the platform. Our software and our marketplaces are designed to work as one system.
- Sell capacity directly out of the box from Transport Management System.
- Standardised RFQs — no more reformatting Excel and email.
- One contract, one platform, one operating system for transport.
Run structured RFQs across rail traction providers and carriers. Standardised intake, central deadlines, version control.
Match shippers and railway undertakings to find, negotiate, and book rail capacity in one marketplace. Route search, transparent offers, collaborative booking.
Match forwarders, operators and carriers to book intermodal transport and sell spare capacity in one marketplace. Door-to-door booking, first/last-mile network, one place for orders, invoices and payments.
Discover our TRANSPORT MANAGEMENT
Book a product demo - tailored to your needs.
- Personalized demo in 30 minutes.
- Increase your customer focus.
- Accelerate your efficiency & time-to-market.
- Join the network of trusted rail partners.
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Michael Bott
Head of Sales
+49 69 96 75 97 68
m.bott@rail-flow.com
Frequently asked questions
The questions we hear most often during TMS evaluation. Anything missing? Just ask during the demo.
Have a question that's not covered here? Reach out and we'll get back to you within one business day.
Does Rail-Flow work for multimodal operations, or only rail?
Rail-first, intermodal-fully-supported. The TMS handles block trains, wagon groups, single wagon, load units (trailers, containers, swap bodies), and the surrounding legs by road, barge, and ferry — all managed end-to-end through Intermodal Offer Management and Intermodal Capacity Booking.
Can Rail-Flow integrate with SAP?
Yes. Rail-Flow plugs into SAP, existing TMS, and legacy ERP systems via standard EDI and open APIs. For industrial shippers, Rail-Flow typically acts as the rail-and-intermodal extension on top of SAP.
What's the difference between the TMS and the Marketplace?
The TMS runs your operations - contracts, planning, execution, invoicing. The Marketplace connects you to Europe's rail freight network for tendering and booking. They work standalone, and even better together.
How long does implementation take?
Typical go-live is 8–12 weeks for the TMS, depending on scope and integrations. Marketplace sign-up is instant - most teams are running their first tender the same week.
Can we start with just one product?
Yes. Most customers start with one - typically Transport Management or the Marketplace - and add others as needed.