Step 1
Source & Tender
Post one structured request, reach 250+ providers across Europe, and receive offers in one comparable format. Spot or annual tender — the same workflow.
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Rail-Flow for shippers
Full visibility on your rail shipments — without hiring a rail expert.
Source competitive rail capacity from 250+ providers across Europe, plan and execute every shipment, and see every wagon — all from the systems your team already uses. Built to extend SAP, not replace it.
Trusted by Europe's leading industrial shippers
"With the PTM platform, we can translate the complex transport concepts of our customers into transport requests and send them — completely or in sections — to all suitable railway undertakings. It makes our work much easier and improves the response time to our customers."
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“Rugby taught me a lot about performing under pressure — trusting the people around you, communicating constantly, and sometimes just putting yourself on the line for the team. That mentality shows up directly in moments like a new feature release — you rally, everyone knows their role, and you push through together.”
„ROM comes with what we actually need to build offers in rail freight, and we enjoy working with it."
"Rail-Flow is becoming the operating layer for our rail logistics order-to-cash process. The real value for us is that it gives us a realistic path to standardize that process step by step – with end-to-end visibility instead of isolated tools."
"Our customers really appreciate that we now have a standardized offer which has a clear structure. The system also allows us to track sales potentials more easily and with more transparancy."
"We changed the way rail works. Doing that at scale needs a system built for rail and intermodal - and only Rail-Flow is it: one platform for sales, order-to-cash, and wagon management across the whole group."
SECURITY & COMPLIANCE
Built to enterprise security standards, and hosted entirely in the EU.
Independent certifications, EU data residency, and full documentation of our security controls available on request.
The status quo
Rail freight procurement shouldn't be a black box.
Every tender season, your team chases offers by email, compares them in Excel, and crosses their fingers that the train shows up. Here's what that costs — and how Rail-Flow changes it.
Status quo:
the daily reality
Tender season runs on email and Excel
Inquiries go out one provider at a time. Offers come back in different formats. Comparing them takes weeks and you're never sure you saw the best price.
No transparency on rail offers
Three quotes from incumbents you've used before. No way to know whether new providers could do it cheaper, faster, or with capacity you didn't know existed.
Rail capacity disappears when you need it most
Production needs a wagon on Sunday. Your incumbent can't help. Calling around for ad-hoc capacity burns the weekend and costs production hours.
Compliance lives in someone's inbox
Contracts, terms, and award decisions scattered across email threads and shared drives. Auditors arrive and the procurement team spends a week reconstructing the trail.
No visibility once the wagon leaves
You handed the rail leg to the operator and now you wait for the phone to ring. Customers ask for ETAs. You don't have one.
With Rail-Flow:
the new standard
One request, the whole market responds
Post one structured request, reach 250+ vetted transport providers across 27+ countries, and compare offers side by side. 40% efficiency gain on tender process — measured.
Open access to the whole rail market
Spot and regular tenders, full trainloads to single wagons, one-way or round-trip. Every offer comparable on the same parameters. Audit-ready documentation included.
Spot capacity in 24 hours, not 24 calls
Post a spot request and the platform matches it to providers ready to move. Real examples: 24-hour turnaround on Friday-to-Sunday transport, with contract signed in time.
Audit-proof documentation by default
Every request, offer, award, and contract stored in one platform with a complete decision trail. Compliance strengthened without adding process steps.
Real-time visibility on every shipment
Live status, automatic event detection, and digital proof of delivery — across rail, terminal, and last mile. Share a customer-facing portal in your brand, no IT build required.
HOW IT WORKS
From procurement to invoicing -
in one connected flow.
Rail-Flow guides your team through every rail shipment — from sourcing capacity to receiving the invoice — so procurement, operations, and finance all see the same picture.
Order-to-cash process timeline
Step 2
Award & Contract
Compare offers side by side, award the right provider, and lock the contract. Every decision is documented and audit-ready by default.
Step 3
Plan & Dispatch
Once awarded, the platform plans every leg — rail, terminal, last mile — and dispatches to your providers. Integrates back into your SAP without re-keying.
Step 4
Execute & Track
Live status on every wagon and load unit, automatic deviation alerts, and a tracking portal you can share with your customers — in your brand.
Step 5
Invoice & Report
Match planned vs. executed automatically. Approve invoices fast, dispute with audit trails, and report on cost, CO₂, and on-time performance.
Products
Built for industrial shippers.
Three products you can adopt individually or as a connected suite. Most shippers start with PTM — the sourcing pain is sharpest — and expand from there.
PURCHASE & TENDER MANAGEMENT
Find the right rail provider at the best conditions.
PTM is the rail freight procurement platform built for industrial shippers. Post one structured request, reach 250+ vetted providers across 27+ countries, compare offers on the same parameters, and award with full audit trails. Spot requests, annual tenders, full trainloads to single wagons — one workflow.
TRANSPORT MANAGEMENT
Plan and execute every rail shipment from one cockpit.
Transport Management is the operating layer for shippers with rail volume. Plan multi-leg shipments, dispatch to your providers, handle exceptions, and reconcile invoicing. Integrates with SAP without re-keying — your ERP stays the system of record, Rail-Flow handles rail.
LAST MILE VISIBILITY
Real-time status on every wagon, every leg.
Last Mile Visibility gives you and your customers live status on every shipment — rail, terminal, and last mile. Automatic event detection, deviation alerts, and digital proof of delivery. Share a customer-facing portal in your brand without building anything yourself.
Ready to see it in action?
See how industrial shippers run on Rail-Flow.
Book a 30-minute demo with our shipper team. We'll walk through your specific procurement and operations workflow and answer your questions — no slides, no pitch.
Customer Stories
How Intermodal forwarders win with Rail-Flow
From an industrial shipperdigitisinga wagon fleet to a wagon lessor managing thousands of assets: three fleet profiles, three deployments, on the same platform.
Railway Operator
Running Offer Management & Transport execution for European Vision Rail
Captrain runs six legal entities across European rail freight markets. Before Rail-Flow: each entity managed sales separately, scattered information, inconsistent offer templates, through put times that stretched across weeks, and management with no view of the pipeline across the group. With Rail-Flow Offer Management and CRM: one sales architecture, six brands, one shared customer database underneath. Pipeline visibility from inquiry to award across every entity, and standardised offer documents that reflect the right brand, the right contract terms, every time.
Products used: ROM, PTM
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FEATURES FOR SHIPPERS
Built-in capabilities that matter for shippers.
The features industrial shippers ask about most often — all included, all production-ready.
Features for shippesr
SAP-ready integration
Rail-Flow extends SAP — it doesn't replace it. Standard APIs and EDI connections move purchase orders, contracts, and invoice data both ways. Your ERP stays the system of record. Your procurement and operations teams stop re-keying. IT stays happy.
CO₂ reporting & sustainability
Automatic CO₂ calculation on every shipment. Compare modal shift impact, report to customers, and back up your sustainability claims with audit-ready data — not estimates from spreadsheets.
Audit-proof compliance
Every request, offer, award, and contract documented automatically. Audit trails for procurement decisions, dangerous-goods handling, and cross-border transports — strengthening compliance without adding process steps.
Rail-Flow Marketplace
Source rail capacity from 350+ providers in minutes.
The Purchase & Tender Management marketplace gives you direct access to vetted rail carriers across Europe. Post requests, compare quotes, and award — without spending days on the phone. Start free, scale when value is proven.
Questions shippers ask
The answers we give most often before a demo. Don't see yours? Book a call — we'll answer it directly.
Have a question that's not covered here? Reach out and we'll get back to you within one business day.
Does Rail-Flow integrate with SAP?
Yes. Rail-Flow extends SAP rather than replacing it. Standard APIs and EDI move data both ways, and your ERP stays the system of record. The logistics order flows to Rail-Flow's TMS, which sends the rail order to the railway undertakings.
We don't have rail expertise in-house. Is that a problem?
No. Rail-Flow is designed for procurement and operations teams without rail-specific expertise. Our customer success team supports onboarding, and the platform handles CIM/CUV, dangerous-goods rules, and cross-border specifics for you.
Can we start with just procurement (PTM) and add other modules later?
Absolutely. Most customers start with PTM, where the procurement pain is sharpest, and add Transport Management and other modules once value is proven. PTM has a freemium tier you can use today, no commitment.
How many transport providers will we actually reach?
350+ vetted transport providers across 27+ countries. PTM customers have averaged a 40% efficiency gain on the tender process and have surfaced offers from providers they hadn't worked with before, including for short-haul and unusual routes.
Does Rail-Flow handle CIM/CUV and dangerous-goods documents?
Yes, full CIM/CUV support is built in, including dangerous-goods documents, audit-ready compliance trails, and automated waybill generation. Critical for chemical, steel, and automotive shippers.