Rail Logistics Made Easy.
Transport Management Platform for rail and intermodal logistics
Sell, plan, order, dispatch, track, and bill every shipment in one system. Be connected to all your customers and suppliers.
Solutions for
Different logistics, different solutions
Rail-Flow adapts to how your business actually runs, whether you operate trains, forward freight, ship your own goods, or move intermodal units across Europe.
Intermodal Operators
Manage loading unit moves from end to end across rail and other modes, through the terminal, and out to the last mile.
Rail Freight Forwarders
Quote, plan, steer, and bill rail freight without juggling eight tools.
Shippers
Full automation and visibility on your rail shipments without hiring a rail expert.
Rail Freight Operators
From offer to invoice run your commercial rail business end-to-end in one TMS.
Intermodal Forwarders
Sell, plan, and execute intermodal moves on rail, water, and road from one cockpit.
The problem
Excel and email were never built for rail freight
Most operators and forwarders still run their Offer-to-Cash on spreadsheets, email chains, and tools built for road or ocean. The pains compound in predictable ways.
No visibility across the chain
Rail moves touch multiple operators, terminals, forwarders, and last-mile providers. Each on their spread sheets. Without a single source of truth, every ETA becomes a phone call and every exception becomes a fire drill.
Manual effort everywhere
Offers in Word, planning in Excel, handovers over email, invoicing reconciled by hand. Every rail move passes through dozens of people, and every handoff is a chance for errors, delays, and lost margin.
Disconnected tools, disconnected data
Generic TMS platforms weren't built for rail. Teams stitch together point tools, SAP add-ons, and Excel workarounds. Nothing reconciles, nothing scales, and nobody trusts the numbers.
How it works
From Order to Cash, one integrated platform made for Rail & Intermodal Logistics
One platform for the full Order-to-Cash process. Sell, contract, plan, dispatch, track, and bill with Europe's rail freight network connected in 27 countries with 200+ integrations with many operators, terminals, partner systems.
"With the PTM platform, we can translate the complex transport concepts of our customers into transport requests and send them — completely or in sections — to all suitable railway undertakings. It makes our work much easier and improves the response time to our customers."
„ROM comes with what we actually need to build offers in rail freight, and we enjoy working with it."
"Rail-Flow is becoming the operating layer for our rail logistics order-to-cash process. The real value for us is that it gives us a realistic path to standardize that process step by step – with end-to-end visibility instead of isolated tools."
"Our customers really appreciate that we now have a standardized offer which has a clear structure. The system also allows us to track sales potentials more easily and with more transparancy."
"We changed the way rail works. Doing that at scale needs a system built for rail and intermodal - and only Rail-Flow is it: one platform for sales, order-to-cash, and wagon management across the whole group."
Products
One company, two ways to grow.
Run your daily rail freight operations on our software, then open the doors wider with the Marketplace, connecting you to Europe's rail network to win new business and source the right partners. Use one, or let them work together.
Rail Logistics Made Easy.
End-to-end transport management
Manage the full Offer-to-Cash process for rail and intermodal in one connected system.
- Transport Management System
- Fleet Management
- Terminal Operating System
- Offer Management & CRM
Rail-Flow Marketplace
Access Europe's rail freight network
Offer, request and book rail and intermodal capacity and resources across 350+ connected operators and forwarders.
- PTM — Rail Traction Service
- RSB — Locomotive Rental & Leasing
- RCB — Virtual Wagon Load Network
- ICB — Intermodal Capacity Booking
Why Rail-Flow
Built for rail and intermodal - and the network it runs on
One powerful TMS to sell, plan, execute, monitor, and invoice rail and intermodal freight with access to 350+ operators and forwarders across Europe.
Built for rail & intermodal
Built around the full reality of rail and intermodal: wagons, traction, terminal handovers, paths, CIM/CUV documents, and intermodal load units natively supported. With a level of automation and efficiency Excel was never designed to deliver.
End-to-end Offer-to-Cash
Quote, plan, dispatch, track and bill in one connected flow. No exports, no parallel tools, no reconciliation. The system of record for your freight operation, not a bolt-on around it.
Connected to Europe's rail network
Sell your services and source capacity across 350+ connected operators and forwarders directly from the TMS. No separate login, no integration project.
Customer Stories
See how logistics companies win
with Rail-Flow
Success stories from operators, forwarders, and shippers running rail freight on Rail-Flow.
Railway Operator
Running Offer Management & Transport execution for European Vision Rail
Captrain runs six legal entities across European rail freight markets. Before Rail-Flow: each entity managed sales separately, scattered information, inconsistent offer templates, through put times that stretched across weeks, and management with no view of the pipeline across the group. With Rail-Flow Offer Management and CRM: one sales architecture, six brands, one shared customer database underneath. Pipeline visibility from inquiry to award across every entity, and standardised offer documents that reflect the right brand, the right contract terms, every time.
Comparison
The status quo vs. one platform for rail and intermodal.
Five things that change the day you move from Excel and email to Rail-Flow.
Status quo
Work spread across Excel, email, WhatsApp, and a stack of point tools every department on its own version of the truth, nobody with the full picture.
Offers calculated in Excel, prices reused from old quotes, no sales pipeline in CRM every deal lives in the head of one salesperson.
Status by phone call, terminal updates by email, ETAs by guesswork and nobody trusts the numbers in the spreadsheet.
Shipment data retyped at every step, dangerous goods docs faxed or emailed, CIM/CUV way bills filled by hand.
Finding capacity means calling around. Every new partner is a custom onboarding, every tender a fresh round of emails.
With Rail-Flow
One platform, one shipment record for operations, sales, dispatch, and finance working off the same live data across the whole rail and intermodal flow.
Sales pipeline, offer calculation, contracting, and post-calculation in one system with repeatable pricing, deal visibility, and margin you can defend on every quote.
Live track and trace, ETAs from infrastructure providers, partners, and GPS in one view, with the same data feeding ops, sales, and the customer.
Connected handovers CIM/CUV waybills, DG docs, and train lists generated and shared automatically across operators, forwarders, and terminals.
Open marketplace: 350+ rail operators and forwarders already connected, one platform to tender, book, and collaborate.
Get to know Rail-Flow
See Rail-Flow on your operation
A 30-minute demo with a rail freight specialist built around your role, workflows, and data.
Blog Posts
Go deeper on rail freight digitalization
Practitioner-led blog posts on rail freight, intermodal logistics, TMS, and the European rail network.
Extension of the truck toll to 3.5 tons.
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Rail at the Speed of Relevance: Why Military Mobility Is Europe’s Next Rail Challenge.
The success story rail freight isn’t telling itself.
Frequently asked questions
The questions we hear most often during TMS evaluation. Anything missing? Just ask during the demo.
Have a question that's not covered here? Reach out and we'll get back to you within one business day.
Rail-first, intermodal-fully-supported. The TMS handles block trains, wagon groups, single wagon, load units (trailers, containers, swap bodies), and the surrounding legs by road, barge, and ferry — all managed end-to-end through Intermodal Offer Management and Intermodal Capacity Booking.
Yes. Rail-Flow plugs into SAP, existing TMS, and legacy ERP systems via standard EDI and open APIs. For industrial shippers, Rail-Flow typically acts as the rail-and-intermodal extension on top of SAP.
The TMS runs your operations - contracts, planning, execution, invoicing. The Marketplace connects you to Europe's rail freight network for tendering and booking. They work standalone, and even better together.
Typical go-live is 8–12 weeks for the TMS, depending on scope and integrations. Marketplace sign-up is instant - most teams are running their first tender the same week.
Yes. Most customers start with one - typically Transport Management or the Marketplace - and add others as needed.